Payroll Coordinator
Job Goal:
Under general supervision, administration of the District’s payroll processes to include weekly and bi-weekly payroll, general payroll questions and time and attendance. Answers employee questions, assists with form completion, ensures personnel records are maintained and personal employee data is confidential.
Reports to: School Business Administrator or designee
Qualifications:
- A minimum of two years Payroll experience
- Experience in MUNIS & Aspen preferred; Excel required
- Bachelor Degree preferred
Responsibilities:
- Process payroll on a weekly basis in accordance with collective bargaining agreements (CBA) and non-union
- Prepare weekly payroll proof for Town Hall warrants
- Maintain Payroll Control file with key employee data to assure accurate payroll and expense records in MUNIS
- Coordinate and process longevity payments, both simple and compound, for staff as according to each CBA or individual contract
- Coordinate and process payments of 403b, and Tax Sheltered Annuity for contract staff
- Coordinate and process salary increases for all staff, both contract and non-contract and enter into MUNIS.
- Submit MTRS reports and contributions on a monthly basis
- Pick-up paychecks from Town Hall every Friday and coordinate distribution to each building
- Research all payroll and retirement data for past employees
- Provide employee and payroll verification for third party vendors, both written and verbal.
- Answer any staff questions regarding errors or changes with pay, healthcare, dental, union and retirement deductions
- Record and track all staff requests for time off including vacation, personal, and sick time, and ensuring day off requests have an available balance.
- Coordinate retirement and sick leave buy back for applicable staff members
- Coordinate and process payments of Schedule A and stipends to applicable staff members including athletic stipends
- Verify new employee data entry in MUNIS is correct; coded properly, correct calc code, pay rate, etc.
- Periodic review of MUNIS reports to verify accuracy of MUNIS data base
- Perform such tasks and assume other responsibilities as assigned or delegated by Supervisor
- Verify substitute coordinators attendance records on a bi-weekly basis to Aspen to determine accuracy of accrual balances
Schedule: 25-30 hours per week, Full Year
Evaluation Schedule: Annually
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