Middle School Front Office Administrative Assistant
About the Role: 

We're looking for a personable,  organized, resourceful individual to join our team as a Middle School Front Office Administrative Assistant! In this role, you'll be the welcoming face of our school, providing essential support to students, parents, staff, and the community. You'll play a critical role in ensuring the smooth and efficient operation of our main office. There are several key elements to this role that encompass various daily and annual responsibilities.  An overview of the roles and responsibilities.

STUDENT SUPPORT:

• Support student needs; assist students with various inquiries, such as attendance issues, locker assignments, and general questions regarding school operations, calendars, building use, and more.
• Support Principal and Assistant Principal with discipline matters.

COMMUNICATION:

• Greet and assist visitors: Welcome parents, community members, and other guests to our school 
• Manage communications: Handle incoming calls and emails, mail, and ensure timely and accurate communication with all stakeholders.
• Collaborate with staff: Provide support to teachers and staff members with administrative tasks and requests.

OPERATIONS:

• Daily Student Attendance
• Manage attendance reports; supporting efforts to reduce chronic absenteeism
• Maintain office operations: Manage office supplies, distribute mail,   building use, and maintenance requests.
• Support the administration with all school functions: assist the Principal and Assistant Principal with various projects including welcome events, scheduling meetings, managing communications,  student records, and attendance.
• Ensure student safety: Help maintain a safe and secure school environment by assisting at the front security desk as needed, and participating on the School Crisis Team, to name a few. 

*(This is not meant to be an exhaustive list.)

 

Who You Are: 

• Excellent communicator: You possess strong interpersonal and communication skills, enabling you to interact with diverse individuals in a professional and friendly manner.
• Organized and efficient: You can multitask effectively in a fast-paced environment and prioritize tasks efficiently with patience and an open mind.
• A team player: You're a collaborative and supportive team member who enjoys working with others to achieve common goals.
• Tech-savvy: You're proficient in using technology, including Aspen, Microsoft Office, and Google applications. You are willing to learn new software as needed. Education has an ever-changing tech landscape!

We offer a rewarding work environment where you can make a positive impact on the lives of young people and their families! If you're passionate about education and enjoy working in a dynamic setting, we encourage you to apply!

 

ENVIRONMENTAL/PHYSICAL REQUIREMENTS:

 

This position may require long periods of sitting; talking or hearing in person and by telephone; using hands to finger, handle, or feel objects or controls; and reaching with hands and arms. Specific vision abilities required by this job include close vision, distance vision, depth perception, color vision, and the ability to adjust focus. The individual may be exposed to ultraviolet lights as are found in computer monitors and copying equipment. The individual may be exposed to various hazards in the building.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The Swampscott Public Schools does not discriminate or tolerate harassment against students, parents/guardians, employees or the general public. No person shall be excluded from or discriminated against in admission to the Swampscott Public Schools, or in obtaining the advantages, privileges and courses of study of the Swampscott Public Schools on grounds of race, color, religious creed, national origin, sex, gender identity, sexual orientation, pregnancy or pregnancy related conditions, age, genetic information, ancestry, children, marital or civil union status, veteran status or membership in the armed services, receiving of public assistance, homeless, or disability.